Volunteer Policy

Volunteer Policies and Procedures

Nonprofit Volunteer Policies and Procedures:

  • In order to work well with the staff and to present the Kadamba Foundation in the best possible light, we ask that you adhere to the following policies and procedures while you are on duty as a volunteer.
  • Failure to comply may result in disciplinary action or termination.


  • You as Volunteers must be at least 18 years of age to work without parental supervision, and must enjoy working with all types of people.
  • They must show a genuine concern for the organisation.
  • A willingness to work hard, get dirty, and pitch in wherever needed.
  • You must be self-motivated, mature, sensitive, dependable, a team player and reliable.


  • You must complete a basic orientation session as scheduled before reporting to your first assignment.
  • Additional training may also be required.
  • Volunteers must agree to represent the Kadamba Foundation, perform in a professional manner whenever doing so, and not to allow personal views and opinions from clouding (overshadowing) or conflicting with the Kadamba Foundation’s purpose.

Time commitment and scheduling:

  • We ask each of our volunteers to sign up for as many duties (hours) as commitments permit.
  • A minimum (average) of two hours of service per week is requested, but not required.
  • Volunteer hours are flexible. With the exception of holidays, our volunteers are welcome to come in any time from 8 am to 3 pm, seven days a week.
  • Once you have agreed to be available for a particular shift, we count on you to be there. In the event you are unable to be at your shift, please call you volunteer coordinator in advance.

Signing in:

  • You must sign in each time you come to work and sign out each time you finish your work.

Dress protocol:

  • You are as much a representative of Kadamba Foundation as our paid staff.
  • Your appearance and conduct will reflect the Kadamba Foundation.
  • We require that all volunteers wear long pants and closed-toe shoes with good traction.
  • This is for your protection. Volunteers with inappropriate attire (sandals, tank tops, etc) will be prohibited from volunteering a particular work.
  • Volunteers are also required to wear name tagswhile on duty at the facility or off-site.
  • For the first ten hours of service, you will be wearing a name tag that just reads “volunteer”.
  • In the event you cannot find your name tag or if you lose your name tag, please inform the staff so a new one can be made.

Customer relations:

  • The success of our organization depends upon the quality of the relationship between Kadamba Foundation, employees, volunteers, customers and general public.
  • Our customer’s impression of the Kadamba Foundation and their interest and willingness to utilize our services is greatly formed by the people who serve them.
  • In a sense, regardless of your position, the more goodwill you promote, the more our customers will respect and appreciate all that is done for Kadamba Foundation.

Smoking policy:

  • As per Law, smoking is PROHIBITED inside the building and also in public places.

Misappropriation of supplies:

  • There will be no removal of the organizations property without the approval of the manager.

Workplace safety:

  • Safety is important to all of us. Volunteers should conduct themselves in a way that promotes safety of themselves, co-workers, and clients.
  • Volunteers should never put themselves or others into a situation that makes them fearful or uncomfortable.
  • If you feel uncomfortable, please notify a staff member immediately.

Volunteer injury:

  • Any personal injury that occurs while volunteering for the Kadamba Foundation should immediately be reported to a staff member.
  • Volunteers are not covered under the organizations insurance for injury to themselves.

Volunteer feedback:

  • The Kadamba Foundation encourages volunteers to make suggestions, voice concerns and give ideas about how the agency fulfills its mission to the community.
  • We are always looking for new ideas so if you have any ideas to share, please speak with the staff.

“In acceptance of above conditions and policies,you can become volunteer of Kadamba Foundation”